Office Manager CF2297
EXECAST RECRUITMENT, a recruitment agency specialised in Executive Assistants and Administrative profiles (Office Manager, Personal Assistant, Chief of Staff etc.), is looking for an Office Manager (M/F) for its client, an international real estate asset management company with a human scale.
The team, comprised of fewer than 10 people in the Paris office, is distinguished by its agility, high standards, and close relationships with its partners. A true pillar of the organization, you will ensure the smooth daily operation of the office and work across a broad scope in direct contact with management.
In this context, here are the tasks assigned to you:
1/ Office management & legal coordination: Management and monitoring of supplier contracts, general services, service providers: ensuring the office is well-maintained, monitoring and ordering of consumables. Main contact for external stakeholders. Coordination of meetings. Preparation of General Assemblies: compiling materials and documentation, sending out notices, minutes and agendas, proofreading and formatting. Welcoming new employees (staff, interns and regular contractors): managing arrivals, access, IT equipment, etc. Coordination and organization of internal events (annual seminars, Christmas party, dinners, etc.)
2/ Administrative and Financial Management: Invoice tracking, payment processing and monitoring of payment cycles, transmission of targeted information to the chartered accountant, administrative support for companies (creation, documentation, etc.), updating contacts in the internal CRM, processing expense reports for management. This list of tasks is not exhaustive.
Permanent contract, executive status,
Paris 8th arrondissement,
Salary €50k depending on profile + 10% bonus based on individual performance
Profile: You have at least 5 years of experience in a similar role working with one or more managers in the finance or consulting sector (strategic or legal). You are known for your rigor and your ability to resolve situations through initiative. You are particularly proactive and efficient. You enjoy learning and are curious. You seek out information independently. You are autonomous. You possess great agility and a strong sense of priorities. When dealing with demanding managers, you are flexible, firm yet diplomatic, and know how to handle matters with great tact. You understand the norms of high-level environments and deliver excellent service to your contacts. You have an eye for detail; nothing escapes you. Within a team, you establish a relationship of trust with each colleague and foster a positive atmosphere! You are a ray of sunshine in the morning! Discretion and a strong sense of confidentiality are essential for this role. You adapt to all internal and external partners within a growing organization. You filter internal and external requests intelligently and diplomatically. English is an asset but not a prerequisite for success in this role. You enjoy taking initiative and demonstrate sound judgment in everyday situations. You thrive in small organizations.
Office Manager CF2297
EXECAST RECRUITMENT, a recruitment agency specialised in Executive Assistants and Administrative profiles (Office Manager, Personal Assistant, Chief of Staff etc.), is looking for an Office Manager (M/F) for its client, an international real estate asset management company with a human scale.
The team, comprised of fewer than 10 people in the Paris office, is distinguished by its agility, high standards, and close relationships with its partners. A true pillar of the organization, you will ensure the smooth daily operation of the office and work across a broad scope in direct contact with management.
In this context, here are the tasks assigned to you:
1/ Office management & legal coordination: Management and monitoring of supplier contracts, general services, service providers: ensuring the office is well-maintained, monitoring and ordering of consumables. Main contact for external stakeholders. Coordination of meetings. Preparation of General Assemblies: compiling materials and documentation, sending out notices, minutes and agendas, proofreading and formatting. Welcoming new employees (staff, interns and regular contractors): managing arrivals, access, IT equipment, etc. Coordination and organization of internal events (annual seminars, Christmas party, dinners, etc.)
2/ Administrative and Financial Management: Invoice tracking, payment processing and monitoring of payment cycles, transmission of targeted information to the chartered accountant, administrative support for companies (creation, documentation, etc.), updating contacts in the internal CRM, processing expense reports for management. This list of tasks is not exhaustive.
Permanent contract, executive status,
Paris 8th arrondissement,
Salary €50k depending on profile + 10% bonus based on individual performance
Profile: You have at least 5 years of experience in a similar role working with one or more managers in the finance or consulting sector (strategic or legal). You are known for your rigor and your ability to resolve situations through initiative. You are particularly proactive and efficient. You enjoy learning and are curious. You seek out information independently. You are autonomous. You possess great agility and a strong sense of priorities. When dealing with demanding managers, you are flexible, firm yet diplomatic, and know how to handle matters with great tact. You understand the norms of high-level environments and deliver excellent service to your contacts. You have an eye for detail; nothing escapes you. Within a team, you establish a relationship of trust with each colleague and foster a positive atmosphere! You are a ray of sunshine in the morning! Discretion and a strong sense of confidentiality are essential for this role. You adapt to all internal and external partners within a growing organization. You filter internal and external requests intelligently and diplomatically. English is an asset but not a prerequisite for success in this role. You enjoy taking initiative and demonstrate sound judgment in everyday situations. You thrive in small organizations.
Executive Assistant (M/F)
CF2293
EXECAST RECRUITMENT, a recruitment agency specialised in Executive Assistants and Administrative profiles (General Secretary, Office Manager, etc.), is seeking candidates for its client, a renowned investment fund:
A Management Assistant to a Partner
Your responsibilities in this role include:
- Classic Assistant management for the Partner: organization of complex and changing agendas, management of travel and trips, organization and preparation of meetings, processing of expense reports, etc.
- File processing: administrative tasks, formatting, data compilation, etc.
- Managing cross-cutting issues
- Updating contacts on the internal CRM
- Providing in-person and telephone reception for service providers or clients
- Coordination and organization of internal events (Christmas party, dinners, etc.)
This list of tasks is not exhaustive.
Permanent contract
Central Paris
Salary €55k
Profile :
You have at least 8 years of experience in a similar role and are particularly comfortable working in mid-sized finance or strategy consulting firms where autonomy and initiative are expected. You are highly adaptable and possess a strong sense of priorities. You enjoy working as part of a team.
Great discretion and a sense of confidentiality are necessary to perform these functions.
You are known for your thoroughness, attention to detail, responsiveness, foresight, organizational skills, and ability to prioritize in your daily work. You enjoy taking initiative and are highly adaptable in your tasks. You are proficient in Microsoft Office and work in English daily, both orally and in writing; you are comfortable communicating effectively.